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Information Management Assistant-EHR-24-057

1 الوظائف الشاغرة

Job Description

 

Position title:

IM Assistant

Department / Project / Duty Station:

IM /Project South/ Iraq Muthanna Bussya

Last revised (date / title):

04.12.2023

Project number:

237

Line manager:

IM Officer

Responsible for line managing:

SIMO

Additional reporting line:

SIMO B, IMM, OSM, TFM, STFM and DPM

 

Job purpose:

The IM Assistant is part of the project support team and IM department under technical supervision of the Senior IM Officer. The position requires:

·        Familiarity with commonly used computerised mapping, software applications and data management principles.

·        Good cooperating ability, with both national and international personnel.

·        Written and spoken proficiency in Arabic and English.

·        Communicative, mature and responsible.

Responsibilities:

General responsibilities:

·        The IM Assistant supports the project and IM department through accurate and timely data processing, cleaning, and validation as well as the preparation of data-based visualizations and presentations. The IMA does this under direct supervision of the IMO

·        Adhere to all NPA policies, regulations and procedures; including those specific to the department including, but not limited to; NPA global and Iraq MAD Information Management guidelines, GDPR, NPA Iraq HR Policy and authorization directives.

·        Work within the framework of NPA core values.

·        Act as an ambassador for NPA, through professionalism and conduct. This includes, as relevant, representing the organization in a loyal and responsible manner.

·        Follow all verbal and/or written instructions, unless in direct violation of safety and duty of care.

·        Maintain and care for all equipment issued by NPA and for any loss or damage, being liable for repair or replacement in case of damage resulting from negligence.

·        Ensure a safe workplace and protect all staff and equipment from damage/injury.

Specific duties:

·        Uploads data to Survey123 and Share Point (SP), ensuring its processing through data cleaning and validation.

·        Prepares geographical maps and mosaic maps using drone stitching applications.

·        Uploads and archives IM products – both hard and soft copies.

·        Assists in installing, configuring and managing IM tools and their functions according to specifications.

·        Assists the IMO in regular reporting on NPA implementation and progress.

·        Any other task relevant to the department and role as requested by the SIMO, IMO, or Project Manager and Deputy Programme Manager or S/TFMs. The tasks and responsibilities might be changed during the contract period due to operational needs.

Required qualifications:

Must have

·        University degree, studies on computer science or studies in information management.

·        1-2 years’ experience in the field of data management and database development.

Desirable

·        Good working knowledge in technical IT.

·        Experience working with INGOs.

·        Experience in Humanitarian Mine Action.

·        Knowledge of Geographical Information Systems (GIS) and GPS.

Personal Competencies:

·        Ability to maintain a high level of accuracy and confidentiality.

·        Ability to work and perform under pressure.

·        Able to work effectively under & adapt to difficult conditions

·        Willingness and ability to travel within the country

Additional Considerations:

The IM Assistant is to abide by the policies and personal code of conduct set by Norwegian People’s Aid (NPA) and represent the organization in a loyal and responsible manner.

References are made to the NPA Decision Making Directive and Guidelines for EO, the Office Handbook/Permanent Directives and the NPA Operational Management System.

Approved, read and understood:

 

 

Date and place

 

Date and place

 

 

 

Signature, Head of department

 

Signature, Employee

 


--NPA--
05 نوفمبر, 2024 05:20:04

Finance Assistant EHR-24-058

1 الوظائف الشاغرة

Job Description

 

Position title:

Finance Assistant

Department / Project / Duty Station:

Finance

Last revised (date / title):

 

Project number:

 

Line manager:

Deputy Finance Manager

Responsible for line managing:

NA

Additional reporting line:

Finance Manager

 

Job purpose:

•   Good knowledge on accounting and finance matters

•   Excellent cooperating ability, both with national and international personnel

•   Good written and spoken English, Arabic

•   Familiarity with commonly used computerized accounting software

•   Communicative, mature and responsible

Responsibilities:

General responsibilities:

·        Responsible to prepare bank and cash payments.

·        Responsible to receive all the payment documents / advance request / advance settlement from Logistic and other Baghdad staff and check all the documents as per NPA guidelines and give it to DFM for final check.

·        After DFM signed back of the requisition documents then process the payment  and collect the ‘payment/receipts’ document with all other supporting documents.

·        Check all the supporting documents and ensuring that all necessary authorizations have been obtained, before preparing the cash and bank vouchers and get it sign by FM/DFM or acting FM in absence of FM as ‘authorized for booking’.

·        Update all Baghdad bank and cash vouchers in to Agresso in a regular basis (preferably daily). Print out the cash count, making sure all matching with the FO journal book and agresso system and do the reconciliation and one of management staff.

·        Get the signature from FM (or acting FM) on the voucher.

·        After getting the signature from Authorizer (FM) scan all the cash vouchers including supporting documents as soon as it is posted in to agresso and upload to SP.

·        File the Baghdad vouchers in Baghdad finance voucher archive.

·        Maintain Bank and cash accounts (bank box and cash box) and reconcile with bank statement regularly at least end of month.

·        Responsible to receive weekly forecast from logistic and other departments. Prepare fund transfer between bank accounts and from bank accounts to cash accounts within Baghdad after getting the email approval from FM (copied to DFM and FOs).

·        Responsible to check advance form with PR/PO and previous advances before collect money from FA by the recipient.

·        Inform HR on 20th of each month if there is any advance which is not settled for more than a month in order to deduct from month payroll.

·        Inform to FM if you get to know any change on government regulations related to NGOs especially on finance and human resources related.

·        Perform the task of Finance officer when FO is on leave.

·        Any other tasks assign by supervisor (DFM) and FM / PM.

Required qualifications:

Education:

Must have:

  • Relevant Bachelor degree

Desirable:

·        NA

Experience

Must have:

  • 1 – 2 years' experience in this field

Desirable:

·        Experience in working with International NGO`s

Other qualifications:

·        Familiarity with commonly used computerized accounting software

Personal Competencies:

Ability to function under pressure with minimal supervision

 

 

Additional Considerations:

The Finance Assistant is to abide by the policies and personal codes of conduct set by the Norwegian People’s Aid (NPA) and represent the organization in a loyal and responsible manner.

 

Approved, read and understood:

 

 

Date and place

 

Date and place

 

 

 

Signature, Head of department

 

Signature, Employee

 


--NPA--
13 نوفمبر, 2024 01:35:08

Finance Officer - EHR-24-059

1 الوظائف الشاغرة

Name:

Position:

Finance Officer

Duty Station

Baghdad

Department/Project/Country:

Mine Action and Disarmament /Baghdad Project / Iraq

Last revised:

From 01.01.2024 to 31.12.2024

Project number:

 

Immediate Superior:

DFM or Acting FM

Line Manager:

Finance Manager or Acting FM

Function Prerequisite:

 

The Finance Officer is part of the projects support team and part of the financial staff lead by NPA Iraq Finance Manager. The position requires:

 

·        Good knowledge on accounting and finance matters

·        Excellent cooperating ability, both with national and international personnel

·        Good written and spoken English, Arabic

·        Familiarity with commonly used computerized accounting software

·        Communicative, mature and responsible

 

General Responsibilities:

 

·        The Finance Officer works under the supervision of the Deputy/Finance Manager and Programme Manager in the implementation of the financial and accounting procedures for NPA Iraq MAD Programme. (But not limited to).

 

Responsibilities:

 
  • Responsible to receiving documents from other departments and checking then handover to FA for cash and to FO for bank except monthly agreed cost
  • Responsible to post bank payment vouchers after voucher signed by FM for Hawala, Zain wallet, Zain bill, air ticket & taxi.
  • Responsible to make the correcting post if any for the own posting entry after receive the correction from DFM and/or FM
  • Responsible to arrange Baghdad vouchers daily and handover to FM for his authorization of booking to Agresso Unit 4
  • Responsible to collect the cash flow from each department in Baghdad
  • Responsible to review the payrolls for all locations
  • Responsible to post Severance calculation and staff medical insurance for all staff
  • Responsible to check the A3 soft copy of SS, social security and tax payment via Baghdad HR and make payment and, post them
  • Responsible to be as focal person for the bank, Hawala and Zain wallet as focal person for all bank related activities except bank posting done by FO
  • Responsible to facilitate the fund transfer via bank/Hawala/Zain wallet to project office and reconcile with statement monthly
  • Responsible to facilitate the project office payments via bank/Hawala/Zain wallet after checking the documents
  • Responsible to post the staff travel cost via interim and arrange the voucher with supporting documents
  • Responsible to prepare and post the regular payments such as Zain mobile bill including security deposit, air ticket, taxi payment and post them
  • Responsible to check the South & North vouchers in the SP as soon as its uploaded and follow-up with SFO in Basra and FO in Mosul to bring the vouchers to Baghdad for physical archive.
  • Support DFM/ FM to arrange the samples for all kind of Audits
  • Any other task assigned by supervisor

 

 

 

Authority/ Decisions:

·        Typical decisions the holder of the positions makes

 

References are made to the NPA Decision Making Directive and Guidelines for EO, the Office Handbook/Permanent Directives and the NPA Operational Management System.

 

·        Required Qualifications:

 

Desirable:

·        Higher degree

·        Bachelor’s degree in finance or accounting field

 

Experience:

Desirable:

·        Experience in working with International NGO`s

·        Familiarity with commonly used computerized accounting software

·        Good interpersonal skills

·        Good communication and understanding skills

·        Able to work effectively under, & adapt to, difficult conditions

·        3 – 5 years' experience in this field

 

 

Other Qualifications:

·        Related experience with the mine action sector

·        Written & verbal proficiency in English and Arabic.

·        Willingness & ability to travel within inside & outside the country

 

Personal Competences

·        Ability to function under pressure with minimal supervision

 

Additional Responsibilities

The holder of the position is to abide by the policies set by the Norwegian People’s Aid (NPA), and to represent the organisation in a loyal and responsible manner.

 

 

 

 

Approved, read and understood:

 

Date/Place: ________________  NPA MAD Iraq Representative: ______________________________

 

 

Date/Place: ________________  Employee:                           


--NPA--
13 نوفمبر, 2024 01:55:00